Effective Date: 1 November 2025

Privacy Policy

At the Nairobi County Chess Association ("NCCA", "we", "us", or "our"), we are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your data when you visit our website at https://ncca.or.ke (the "Site"), register for events, or interact with our services.

1. Information We Collect

Personal Information

• Name, email address, phone number, date of birth, gender, CKF ID, and membership status when you register or create an account.
• Payment details processed securely via third-party gateways (we do not store full card numbers).
• Tournament entries, player profiles, ratings, and results shared with Chess Kenya or FIDE.

Non-Personal Information

• IP address, browser type, device information, pages visited, and time of access (via cookies & Google Analytics).
• Approximate location from IP for event targeting.

2. How We Collect Information

Directly from you (forms), automatically (cookies & logs), and from third parties (Chess Kenya, payment processors).

3. How We Use Your Information

• Process registrations and payments
• Organise and manage chess events
• Send event updates and newsletters
• Improve the Site and user experience
• Comply with FIDE and Chess Kenya reporting requirements
• Promote NCCA activities (with your consent)

4. Sharing Your Information

We share data only when necessary with:

• Chess Kenya Federation (CKF)
• Payment processors and email services (under strict confidentiality)
• Event venues and sponsors for logistics
• Authorities when required by law

We never sell your personal data.

5. Cookies and Tracking

We use essential cookies (for login/session) and analytics cookies (Google Analytics – anonymised). You can disable non-essential cookies in your browser.

6. Data Security

We use SSL encryption, access controls, and secure hosting. While we take strong measures, no online service can guarantee 100% security.

7. Your Rights

Under Kenyan data protection law you may:

• Access, correct, or delete your data
• Object to processing
• Withdraw consent
• Request data portability

Contact us at [email protected] – we respond within 30 days.

8. Children's Privacy

The Site is not intended for children under 13. Any data collected without parental consent will be deleted immediately.

9. Changes to This Policy

We may update this Policy. Changes will be posted here with a new effective date.

10. Contact Us

Effective: 1 November 2025